Holmwood Common – 2^nd March 2003

 

Planner:  John Dowty  home phone 020 8940 7288 mobile 0771 471 1122  

Organiser:  Andrew Trimble home phone 020 8715 8036 mobile 07885 062056

 

Please report to Andrew Trimble in the event centre

 

Event Centre Procedures

 

1: Map Sales / Race Bibs

 

All competitors enter the event centre and go to the map sales / race bibs table first.   There is a start list of pre-entered competitors showing which course they are entered on and if they have paid.  Tick them off on the start  list and collect any money owed.   Entry on the day  - collect money.

 

Entry fees:  Trail Races (10km and 6km) £5 (or £4 if using own SI card)

              Colour Coded £4 senior £2 junior (age under 21 or student)

                     Maximum entries: 10km 100    6km 50    CC 150

 

Colour coded competitors are given a blank map.  Control descriptions on stage where maps are copied from master maps.

 

Trail competitors are given a numbered race bib and set of four safety pins.  Pre-entered competitors have a pre-allocated bib number shown on the start list.  Please make sure they get the right number.  10km race has numbers 1 to 100 and 6km race has 260 to 299.  Please write bib number on competitor entry form for entry on the day competitors.

 

Ask if competitor has an SI card.

 

Competitors who have an SI card.

 

A)    If they are pre-entered for colour coded and have their own card they next go to the stage to copy their map. 

B)    If they  are pre-entered for the trail race and have an SI card they can go to the start

C)    If they are entry on the day they need to go to the opposite table for registration.  The right hand queue is for colour coded and the left for trail competitors

 

Competitors who do NOT have an SI card.  Go to next table (SI card hire)

 

2: SI card hire £1

 

All competitors without their own SI card hire an SI card

 

Ask competitor if they have pre-entered. 

 

Pre-entered competitors who have not got their own card will have been pre-allocated an SI card number.  Check SI cards against pre-entry start list and tick off.  If pre-allocated SI card is missing (or pre-entry competitor who has lost their own card or their own card has not worked in the clear station outside the event centre) hand out new SI card but competitor MUST now go to computer registration

 

If any entry on the day competitor is using a hired SI card you must write the SI card number and tick the hired box on their entry form.  There will be spare entry forms on the table.

 

Collect £1 from colour coded competitors.  Float is shared between map sales and SI hire.  Trail competitors (clutching a competitor race bib) have already paid as part of their entry fee.

 

Pre-entered competitors on colour coded should be sent to the stage to copy their map.  Pre-entered trail race competitors can go to the start.

 

Entry on the day competitors must join queue for computer registration at the table opposite, trail race on the left and colour coded on the right (see diagram).

 

3: Registration  (for Entry on the day competitors or change of details for pre-entry competitors)

 

4: Colour coded master maps

 

Master maps for colour coded courses are set out on the stage for competitors to copy from onto their blank maps. Pens provided.

Loose control descriptions on stage next to master maps.

 

5: Information

 

Help direct flow of competitors to right tables.

Answer questions about courses.  See also competitor information notes (Word file 677k)

Show demo control unit and how SI works

Envelopes and pens for DIY results (30p in a tin)

 

There is an SI check unit outside.  One person to direct competitors towards start (800m) and get all competitors to dib in the check unit.  If there are any problems with SI cards (they should bleep) please ask them to return to the SI table and hire another card.

 

6: String Course

 

The string course is free for all children.  The string starts and finishes by the double doors next to the stage.  Write list of childrens’ names and ages. Hand out map.  Use watch to time them, write number of minutes taken when they have finished,  give out sweeties to children, unless parents object.  String course open from 9.30am to about 1.30pm or 2pm, depending on demand.

 

7:  Download &  8: Results

 

9: Prize Giving

 

Prize giving will be on the stage between 12.30pm and 1pm. 

Move master maps and info table to one side.

 

Trail competitors get prizes (beer / wine etc) depending on number of entries.

10km – First three / First female / first veteran (M/W45+) / First Junior?

6km – First three / First female / first veteran (M/W45+) / First Junior?

 

 

10:  Other computer activities

 

 

11: Officials

 

Name	Role	begin	end	location	Run	Park
	EVENT CENTRE
Andrew Trimble	Set up event centre	Sat 1pm	Sat 4pm	Event Centre		Event Centre
Don McKerrow	Set up event centre	Sat 1pm	Sat 4pm	Walk to start		Event Centre
Mike Murray	String / results board	Sat 3pm	Sat 4pm	Event Centre		Event Centre
	EVENT CENTRE
Andrew Trimble	Set up computers	7.30am	8.30am	Event Centre	n/a	Event Centre
Chris Fry	Set up computers	8.00am	8.30am	Event Centre	n/a	Event Centre
Chris Fry	Registration / Problems	9.00am	12.00pm	Event Centre	n/a	Event Centre
Chris Robinson	Registration	8.00am	11am	Event Centre	n/a	Event Centre
Kate Thomas	Map sales	8.30am	11.45am	Event Centre	late	Event Centre
Liz Armitage	Map sales	8.30am	11.45am	Event Centre	late	Event Centre
Ann Marie Kjos	Map sales	8.30am	11.45am	Event Centre	late	Event Centre
Heather Walton	SI Card hire	8.30am	11.45am	Event Centre	late	Event Centre
Jackie Chapman	SI Card hire	8.30am	11.30am	Event Centre	late	Event Centre
Kay Denny	Information	8.30am	11.45am	Event Centre	late	Event Centre
Judy Fry	Information	8.30am	11.45am	Event Centre	late	Event Centre
Guy Hiddleston	Computer download	10.00am	12.30pm	Event Centre	n/a	Event Centre
Ian Hiddleston	Computer download	12.30pm	2pm	Event Centre	early	Event Centre
Chris Robinson	Computer download	11am	3pm	Event Centre	n/a	Event Centre
Jeremy Denny	SI Check (early)	9.00am	10.45am	Event Centre	11am	Event Centre
Ian Hiddleston	SI Check (late)	11am	12.15pm	Event Centre	early	Event Centre
Anne May	String Course (early)	8.00am	2pm	Event Centre	n/a	Event Centre
Michael May	String Course (late)	8.00am	2pm	Event Centre	9.45am	Event Centre
Theresa Turner	Results pasters	10am	12pm	Event Centre	late	Event Centre
Mark Vyvyan-Robinson	Results pasters	12.30pm	2pm	Event Centre	11am	Event Centre
Charlie Wetham	Results pasters	12.30pm	2pm	Event Centre	11am	Event Centre
Andy Robinson	Prize giving	12.30pm	1pm	Event Centre	n/a	Event Centre
Owen Lindsell	Clear up	1pm	3pm	Event Centre	Early	Event Centre

 

 

12: Timetable of events

 

 

13:  BOF Age classes for 2003

 

Class	first		last
M80/W80	1903	to	1923
M75/W75	1924	to	1928
M70/W70	1929	to	1933
M65/W65	1934	to	1938
M60/W60	1939	to	1943
M55/W55	1944	to	1948
M50/W50	1949	to	1953
M45/W45	1954	to	1958
M40/W40	1959	to	1963
M35/W35	1964	to	1968
M21/W21	1969	to	1982
M20/W20	1983	to	1984
M18/W18	1985	to	1986
M16/W16	1987	to	1988
M14/W16	1989	to	1990
M12/W12	1991	to	1992
M10/W10	1993	to	2003

 

14: Parking for officials

 

There is some parking directly outside the event centre for officials only.  Come south from Dorking on A24 through South Holmwood, do  a U turn at the turn off for Beare Green / Holmwood Station and come back north for about 200m.  Take diagonal track up to the left at the bus stop.  (see map below for directions)