Holmwood 2^nd March 2003

Start and finish procedures

 

 

Start / Finish set up

 

Drop any equipment at start and then park in small car park in Mill Rd.

Start / finish laid out 8am Sunday morning.

            Put up tent for clothing, trail maps, spare SI cards

            Put up 2 chairs in tent for officials / first aiders to shelter

            Lay out start box for Colour coded

            Lay out start line for Trail race

            Put up start kite (forest team do this)

            Put up clear station & sign

            Put up start unit

            Collect hand held SI check unit

            Put up start banner next to CC start

            Put up CC and trail start signs

            Set up bleeping start clock – connect batteries

            Set out drinks table, cups, water bottles, rubbish bags

            Put up finish banner and tape route back to start area

            Put up download / clothing sign on path back from finish

            Put up event centre ß sign at clothing tent

 

Clothing dump tent & drinks

 

All competitors may leave a bag in the tent, but it is at their own risk. The two starts are right outside and the finish only about 100m away.  If there are a couple of first aiders (St John Ambulance) here they can shelter in the tent and use the chairs.  Post race drinks are just outside the tent.  One person will need to come down to the event centre to fill the bottles with water and squash.  Please could somebody bring a couple of folding chairs.

 

Colour Coded start procedure

 

There are no master maps at start – all copying is done at the event centre

 

Start box is split into six lanes, one lane for each colour. 

 

WHITE

YELLOW

ORANGE

LT GREEN

GREEN

BLUE

 

 

It is a punching start.  Competitors can enter the start box for their colour course, when they are ready and start on the minute beeb. Whilst they are in the start box use the hand held SI check unit – check all competitors –if problem ask competitor to use clear station and then recheck.  If still a problem give them a spare SI card but make a written note of the SI card number and their name.

 

Keep competitors on the same course apart by 1 minute.   Courses are white / yellow / orange / light green / green / blue.  Competitors from the same club on the same course should be 4 minutes apart.  Make sure all competitors dib their SI card in the start unit.  This is a vital safety check on knowing who started and when.  There will be SLOW officials starting at about 9.45am and also at the end until about 12.30.   The start can be cleared up from 12.30pm unless the organiser says otherwise.  The start unit has to go to the event centre as soon as possible after 12.30pm

 

Trail Race start

 

10km Trail – Briefing by trail start official at 10.55am.  Check competitor numbers on start line.  Make written note of highest number and any missing numbers in sequence.  Numbers allocated are 1-60.   Pre-marked and bagged maps handed out on start line straight after briefing.  Give one minute warning to start time.  Mass start at 11am (or nearest minute).  Make note of exact start time.  Late arrivals start at the trail start officials discretion. 

 

6km Trail – As above, briefing at 11.10am and number allocation is 61 to 100.  Mass start time is 11.15am.

 

Starts are timed starts, no punching start.  Any adjustment to times if start is delayed will be done later on the computers in the event centre.

 

Finish

 

Finish for all courses is in a clearing about 100m from start.  One person needs to make sure that all competitors dib in the finish unit.  This is especially true of the trail race competitors, wearing race numbers, who may think the finish is like a cross country finish.  The walk back to the start will be marked.   Please collect race numbers and safety pins from all trail competitors and place in box

 

Timetable

 

1500   Collect in signs & tapes back to event centre / First Aid finishes

 

 

Parking for officials

 

There is a small car park round the corner in Mill Rd but it only holds about 12 cars.  If this is full please park across the other side of the A24 in Bletchets Green Road in South Holmwood and walk back via the subway. 

 

See also Officials parking

 

Officials

 

Please report to Don McKerrow at the start

 

Name	Role	begin	end	location	Run	Park
	START / FINISH
Don McKerrow	Set up start / finish	8.00am	9.30am	Start		South Holmwood
Pip McKerrow	Set up start / finish	8.00am	9.30am	Start		South Holmwood
Ali McKerrow	Set up start / finish	8.00am	9.30am	Start		South Holmwood
Richard Catmur	Set up start / finish	8.00am	9.30am	Start		South Holmwood
Sue Lomas	Drinks / Clothing (early)	9.00am	11.30am	Start	late	South Holmwood
Ali McKerrow	Drinks / Clothing (late)	11.30am	2.30pm	Start	early	South Holmwood
Ran Geffen	CC start (early)	8.30am	11.30am	Start	late	South Holmwood
Erica Geffen	CC start (early)	8.30am	11.30am	Start	late	South Holmwood
Philip Robinson	CC start (early)	8.30am	10.50am	Start	late	South Holmwood
Andy Robinson	Trail briefing	10.55am	11.15am	Start	n/a
Philip Robinson	Trail Start	10.50am	11.20am	Start	late	South Holmwood
Don McKerrow	Trail Start	10.50am	11.20am	Start	9.45am	South Holmwood
Patricia Robinson	CC start late	11.30am	12.45pm	Start	Early	South Holmwood
Pip McKerrow	CC start late	11.30am	12.45pm	Start	9.45am	South Holmwood
Don McKerrow	CC start late	11.30am	12.45pm	Start	9.45am	South Holmwood
Richard Catmur	Finish (early)	10am	11.45am	Finish	late	South Holmwood
Michael Walter	Finish (late)	11.45am	3pm	Finish	early	South Holmwood

 

Planner:  John Dowty  home phone 020 8940 7288 mobile 0771 471 1122  

Organiser:  Andrew Trimble home phone 020 8715 8036 mobile 07885 062056